Part A – Conditions of the 2023-2026 EOI Process

Item 1: Authority
West Gippsland Catchment Management Authority (WGCMA)

The West Gippsland Catchment Management Authority (WGCMA) is seeking Expressions of Interest (EOIs) from contractors with recognised and proven skills to undertake on-ground works on our behalf and to support our project activities.

Expressions of Interest are being sought for the following:

  • Agricultural fencing of waterways, gullies and environmental projects
  • Weed control and revegetation services
  • Earthmoving, truck and associated equipment hire


A panel of contractors will be established for on ground services. Contractors that have been appointed to previous contractor panels must renew their interest through this process.

Appointment to the WGCMA contractor panel will be from the time of formal appointment through this EOI process, up to 30 June 2026.

An overview of the requirements for this EOI process in relation to the services is set out in Part B – Overview of requirements of this invitation.

Interested parties are required to register their EOI, by completing this form – Part C Applicant’s Response.

The purpose of this EOI process is to assess the ability of applicants to provide on ground services via the application of the evaluation criteria as described in Appendix 1. Contractors that meet the evaluation criteria will be appointed to the 2023-2026 contractor panel, commencing 1 July, 2023.

Please note: Being appointed to the WGCMA contractor panel does not indicate or guarantee that any projects or work will be offered to the contractor by way of tender or otherwise.

Successful parties will be listed as approved contractors for engagement as required. The WGCMA reserve the right to appoint contractors who are not already appointed to the panel, but this will generally only apply in exceptional circumstances.

Consideration will be given to the benefits of social procurement and suppliers who offer sustainable, environmental friendly services.

Item 2: Authority Representatives

Project Manager – Administration

Janine Clark
WGCMA – Organisational Development and Support Officer
Ph: 5613 5960

Technical Project Manager

Matt Bowler
WGCMA – Project Delivery Team Leader
Ph: 1300 094 262

Project Sponsor

Dan Garlick
WGCMA – Executive Manager
Catchment Planning and Delivery
Ph: 1300 094 262

Item 3: Important dates

The invitation for the 2023-2026 WGCMA Expression of Interest for the supply of contract services is issued on Monday 13 March, 2023 and will close at 4pm (AEST) on Friday 14 April, 2023.

It is intended that the completion of the evaluation of the EOIs will be completed by Friday 9 June, 2023 and the new panel will commence on 1 July, 2023.

Item 4: Lodgement

All lodgements of the 2023-2026 EOIs must be done via this form – Part C – Applicants Response.

If you are having any difficulty with the electronic form please contact Janine Clark on 5613 5960 or email

Item 5: Purchasing Policy

The purchasing and tender thresholds for the WGCMA as shown in the table below. Quotes are obtained from contractors on the panel.
The benefit of the WGCMA EOI process is to establish a competitive and transparent process for contractor engagement while also providing administrative efficiencies.

Goods or Services of:Method of Purchase
1. $1,001 and up to $2,000A minimum of on verbal quote
2. $2,001 and up to $10,000A minimum of one written quote
3. $10,001 up to $25,000A minimum of two written quotes
4. $25,001 up to $150,000A minimum of three written quotes
5. Exceeding 150,001Request for Public Tender